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Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on October 30, 2014 @ 1:30 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYOR TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION DATE & TIME: MONDAY, NOVEMBER 3, 2014 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 01. Invocation 02. Roll Call/ Attendance CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 03. Approval Of The October 6, 2014 Minutes 04. Approval Of The Treasurer’s Report Ending 9/30/2014 05. Approval Of CIC Computer Annual Program/Support Agreement. 06. Approval For Paying Of Claims: City Of Eufaula 07. Acknowledgement Of Fairgrounds Lease From McIntosh County Commissioners To McIntosh County Fair Board. ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 08. Discussion And Confirmation Of Mayor’s Appointment of For Ward III Council Seat Vacancy. 09. Acceptance Of Reports: a. Fire Chief Cliff Shatswell b. Chief Don Murray c. PWA Director Todd Warren d. Legal Update By City Attorney Kay 10. Council Members Report From Constituents In Their Respective Wards. 11. Mayor’s Update. 12. Hearing of Citizens Related To Listed Agenda Items 13. Jonathan Arp, OK. Dept. of Transportation, Discusses Future Resurfacing Of Main Street. 14. Tom Edwards, Creek Nation, Discusses Plans For Walking Trails. a) Motion To Approve Or Disapprove Or Modify Plans. 15. Presentation By Ben Oglesby On Revenue Variables Related To CIP, Sales Tax And Water Rates. a) Motion To Approve Or Disapprove Any Necessitated Action Related To Rates. 16. Consider, Discuss and Take Action on a Work Order for Professional Services to Infrastructure Solutions Group LLC, d/b/a Mehlburger Brawley to perform an Evaluation of the water distribution system in the Section of Town bounded by Broadway Ave, the Railroad Tracks on the West and the Lake on the North and East in the amount of $3,500.00. 17. Sheila Edwards Discusses 50/50 Grant Application For Restrooms. a) Motion To Approve Or Disapprove Authorizing The Mayor To Proceed With Application. 18. Aaron Jennings, Redemption Brigade, Discusses The City’s Sponsoring Of A Youth Skateboard Program. 19. Consider, Discuss And Take Action On Installation Of Storage Building At Eufaula Memorial Library. 20. Consider, Discuss And Take Action On Authorizing The Eufaula Area Arts Council To Proceed With A Cultural District Initiative Through The OK Arts Council, With An Expense Of Up To $5,000. 21. Consider, Discuss And Take Action On Authorizing The Insertion Of A Community Survey Into The Water Bills. 22. Consider, Discuss And Take Action On Declaring Six Police Units As Surplus Property. 23. Consider, Discuss And Take Action On Ordinance # 14-11-1, Amending the Employee Retirement System Defined Benefit Plan, Incorporating the Definition of Spouse. a) Motion To Approve Or Disapprove Attaching Emergency Clause To Ordinance #14-11-1. 24. Consider, Discuss And Take Action On 2015 Holiday And Meeting Schedule. 25. Consider, Discuss And Take Action On Computer Hardware Quarterly Maintenance Contract. 26. Consider, Discuss And Take Action On Allegations That Thomas Marine Dockside, LLC Is Operating Within the Concession Area Of Eufaula Partners LLC. 27. Motion To Go Into Executive Session For The Purpose Of Discussing The Hiring Of Ed Tinker As Part-Time Administrator As Authorized By 25 O.S. § 307.B.1. 28. Motion To Return To Regular Session. 29. Motion To Approve Or Disapprove Any Action Necessitated Related To Executive Session. 30. Consider, Discuss And Take Action On Job Description For Administrative Assistant And Utilities Clerk. 31. Motion To Go Into Executive Session For The Purpose Of Discussing Position And Wages of Administrative Assistant And Utilities Clerk As Authorized By 25 O.S. § 307.B.1. 32. Motion To Return To Regular Session. 33. Motion To Approve Or Disapprove Any Action Necessitated Related To Executive Session. 34. Consider, Discuss And Take Action On Eufaula Planning & Zoning Board Recommendation To Adopt Ordinance # 14-11-2, Commercial Property. a) Motion To Approve Or Disapprove Attaching Emergency Clause To Ordinance #14-11-2. 35. Discussion Of Recreational Program: a) Motion To Approve Or Disapprove Recreation Committee By-Laws b) Projection Report By Recreation Committee c) Clarification By Council On Delineation of Recreational Program d) Motion To Approve Or Disapprove Contract With Recreation Committee e) Affirmation On Purchasing Policies And Procedures f) Affirmation Of Inventory Procedures And Designation Of Authorized Representative 36. Motion To Consider, Discuss And Take Action On Annual Employee Bonuses. 37. Consider, Discuss And Take Action On Postponing The Re-codification Of Codes In Consideration Of The Change In Form of Government. 38. Consider, Discuss And Take Action On Paying of CEC Claim, Airport Project #3-40-0029-008-2014, For $20,140.00. 39. Consider, Discuss And Take Action On Paying Of T. McDonald Construction, Inc. Pay Request #1, For $65,747.69, On Airport Project #3-40-008-2014. 40. Consider, Discuss And Take Action Related To Default Of Amphitheater Contract. 41. Other Business 42. Motion to Adjourn City Council Meeting Posted @ City Hall, 64 Memorial Drive, Eufaula, OK 74432, on October 30, 2014 @ 1:30 p.m. TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION DATE & TIME: MONDAY, NOVEMBER 3, 2014 @ 5:30 P.M. (Or at conclusion of City Council Meeting) LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 43. Member’s Attendance. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. The item will then be placed in its proper order on the regular meeting and will be considered at that time. 44. Approval of October 6, 2014 Minutes 45. Motion To Approve Or Disapprove Paying Of Claims: Eufaula Public Works Authority ITEMS REMOVED FROM CONSENT AGENDA SCHEDULED BUSINESS 46. Consider, Discuss and Take Action on a Work Order for Professional Services to Infrastructure Solutions Group LLC, d/b/a Mehlburger Brawley to perform an Evaluation of the water distribution system in the Section of Town bounded by Broadway Ave, the Railroad Tracks on the West and the Lake on the North and East in the amount of $3,500.00. 47. Consider, Discuss And Take Action On Financing Of Water Plant Generator. a) Motion To Approve Or Disapprove Authorizing The Mayor To Proceed With Bid Documents. 48. Consider, Discuss And Take Action On Melburger Brawley Recommendation To Pay Jones Construction For Wastewater Treatment Plant Add-On In The Amount Of $4900.00 (CWSRF Loan). 49. Consider, Discuss And Take Action On Hiring Of A Part-Time Employee To Replace Position Left By Jason Waller. 50. Motion to Adjourn Public Work Authority Meeting.
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