Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on May 2, 2013 @ 5:00 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, MAY 6, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS.
IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, Discuss And Take Action On The Following Minutes:
a) Eufaula City Council (April 1st; April 15th )
b) Eufaula Public Works Authority (April 1st )
c) Eufaula Economic Development Authority (April 1st )
04. Consider, Discuss And Take Action On Treasurer’s Report Ending 03/31/2013.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on May 2, 2013 @ 5:00 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, MAY 6, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Reports: a) Fire Chief Cliff Shatswell b) Chief Don Murray c) PWA Director Todd Warren
d) Legal; Update By City Attorney Kay Wall.
07. Hearing of Citizens Related To Listed Agenda Items.
08. Josh Luna Gives Update On Eufaula Little League Program For 2013.
09. Consider, Discuss And Take Action On HDR Internet Contract Renewal.
10. Consider, Discuss And Take Action On Jase Leonard Presentation Of eCivic Grants Network.
11. Consider, Discuss, & Take Action On Contracting With Crawford & Associates For
Accounting And Consulting Services For Fiscal Year 13-14.
12. Consider, Discuss And Take Action On Arledge & Associates Engagement Letter For
Auditing Services For Fiscal Year 13-14.
13. Consider, Discuss And Take Action On Planning & Zoning/Board of Adjustment
Recommendations As Follows:
a. To Change The Zoning For the North Portion of Eunice Burns Road, South Of Bunny
Creek Road, From A-1 To C-1, For The Purpose Of Building Automotive Parts
Store & Repair Shop;
b. To Proceed With Annexation Pursuant To Request From Jeay Medical Services, LLC On A Specific Tract of Land Occupying Approximately 8.11 Acres Adjacent To EPIC Medical Center;
c. To Approve A Service Plan For The 8.11 Acres Proposed For Annexation;
14. Consider, Discuss And Take Action On Budget Resolution #13-5-1.
15. Consider, Discuss And Take Action On Airport Ground Lease.
16. New Business
17. Mayor’s Update.
18. Council Members Report From Constituents In Their Respective Wards.
19. Announcements
20. Motion To Approve Or Disapprove Paying Of Claims.
21. Motion To Adjourn City Council Meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on May 2, 2013 @ 5:00 p.m.
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, MAY 6, 2013 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
22. Member’s Attendance.
23. Consider, Discuss and Take Action On Replacing Water Meter System For City Of Eufaula.
24. Consider, Discuss And Take Action On Soliciting Qualifications From the
Following Engineering Firms For The PWA’s Future Needs;
a. Mehlburger Brawley
b. Holloway, Updike & Bellen, Inc.
c. Myers Engineering
25. Acknowledgement of Dept of Environmental Quality Permit #WL000046130254, For
Construction of 2400 Linear Feet of 8 Inch PVC; 750 Linear Feet Of 6 Inch PVC; And1750
Linear Feet Of 4 Inch PVC Water Line & Appurtenances To Serve North Gate Commercial
Development.
26. Consider, Discuss And Take Action On Mehlburger Brawley Recommendation To Pay
Ideal Construction, Inc.’s Pay Estimate No. 13 In The Amount Of $166,810.08, For The
Wastewater Treatment Facility Capacity Improvements Project. (CWSRF Loan).
27. Consider, Discuss And Take Action Change Order #5, To Ideal Construction, Inc., For
Additional Concrete Work, Block Heater & Battery Charger To Existing Generator,
Improvements to the Chlorination System, And An Additional 39 Days To Complete Work.
28. Consider, Discuss And Take Action On Melburger Brawley Work Order #EUF-13-1 On The
Chemical WTP Chemical Feed Improvements.
29. Consider, Discuss And Take Action On Mehlburger Brawley Invoice # EUF-08-03-20,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
30. Motion To Approve Or Disapprove Paying Of Claims.
31. Motion To Adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on May 2, 2013 @ 5:00 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR
SESSION
DATE & TIME: MONDAY, MAY 6, 2013 @ 6:00 P.M. (Or at conclusion of EPWA
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
32. Members Attendance
33. Motion To Go Into Executive Session.
34. Proposed Executive Session For The Purpose Of Discussing Litigation With City Attorney,
Related To State Growth LLC, Pursuant To 25 O.S. Ss 307.B.4.
35. Motion To Return To Regular Session.
36. Motion To Approve Or Disapprove Any Necessitated Action Related To State Growth, LLC.
37. Motion To Approve Or Disapprove Paying Of Claims.
38. Motion To Adjourn EEDA Meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted at City Hall, 64 Memorial Drive, Eufaula, OK
on April 11, 2013 @ 12:00 noon and on city’s website:
cityofeufaulaok.com
AGENDA
SPECIAL MEETING OF THE EUFAULA CITY COUNCIL
MCINTOSH COUNTY, OKLAHOMA
EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE,
EUFAULA, OK 74432
April 15, 2013 – 5:00 P.M.
1. Roll Call / Attendance
2. Invocation
3. Swearing in of Officers.
4. Council’s Appointment of Vice-Mayor.
5. Ben Oglesby, Municipal Finance Service, Inc., Discusses Loan Feasibility For AMI Proposal Through OK Water Resources Board.
6. Consider, Discuss and Take Action On Advanced Meter Information (AMI) Proposal.
7. Consider, Discuss and Take Action On Pursuing A Supplemental Concession Agreement With Corp. Of Engineers For Additional Shoreline North Of Baseball Fields.
8. Announcements.
9. Motion to adjourn city council meeting.
Respectfully,
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula OK 74432, on March 28, 2013 @ 4:30 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: SELINA JAYNE-DORNAN, MAYOR TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION DATE & TIME: MONDAY, APRIL 1, 2013 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. CONSENT AGENDA 01. Invocation 02. Roll Call/ Attendance a) Recognition Of Janet Bumgarner & David Johnson For Years Of Dedicated Service To The City Of Eufaula. 03. Consider, Discuss And Take Action On The Following Minutes: a) Eufaula City Council (March 4th) b) Eufaula Public Works Authority (March 4th) c) Eufaula Economic Development Authority (March 4th) 04. Consider, Discuss And Take Action On Treasurer’s Report Ending 02/28/2013. SELINA JAYNE-DORNAN, Mayor Posted @ City Hall, 64 Memorial Drive, Eufaula OK 74432, on March 28, 2013 @ 4:30 p.m. TO: EUFAULA CITY COUNCIL MEMBERS FROM: MAYOR SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION DATE & TIME: MONDAY, APRIL 1, 2013 @ 5:00 P.M. LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432 THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION. AGENDA 05. Discussion Of Rules of Debate In Public Meeting. 06. Reports: a) Fire Chief Cliff Shatswell b) Chief Don Murray c) PWA Director Todd Warren d) Legal; Update By City Attorney Kay Wall. 07. Hearing of Citizens Related To Listed Agenda Items. 08. Consider, Discuss, And Take Action On Eufaula Little League Program For 2013. 09. Consider, Discuss And Take Action On HDR Internet Contract Renewal. 10. Wesley Dawson Update On Blackboard Connect. 11. Consider, Discuss And Take Action On PBR Progressive Biker Ramps Presentation. 12. Consider, Discuss, & Take Action On Al Sahli Proposal For Contracting of Camp Sites In Eufaula Cove. 13. Carol Martin Discusses Itinerant Merchant Permits. 14. Consider, Discuss, And Take Action On Revision Of Camping Fees, Per Part 11 Parks, Recreation And Cultural Affairs, Chapter 3 – Eufaula Cove Area, Section 11-303C Camping. 15. Consider, Discuss And Take Action On Ordinance #13-4-1, Amending Part 10 Offenses and Crimes, Chapter 11 Fireworks, Section 10-1100C Fireworks Use & Sales Regulated. b) Motion to approve or disapprove attachment of the Emergency Clause to said ordinance. 17. Consider, Discuss And Take Action On Renewing of Rex Smith Meter Reading Contract. 18. Consider, Discuss and Take Action On Opening Of Swimming Pool for 2013 Season. 19. Consider, Discuss and Take Action On Fencing Of Osborne Park. 20. Discussion of Personal Property Maintenance And Related Remedies. 21. New Business 22. Mayor’s Update. 23. Council Members Report From Constituents In Their Respective Wards. 24. Announcements: a) Regular Meeting May 6th b) Special Meeting/ Oaths of Office April 15th 25. Motion To Approve Or Disapprove Paying Of Claims. 26. Motion To Adjourn City Council Meeting. SELINA JAYNE-DORNAN, MAYOR Posted @ City Hall, 64 Memorial Drive, Eufaula OK 74432, on March 28, 2013 @ 4:30 p.m. TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING FROM: CHAIRMAN SELINA JAYNE-DORNAN TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSIONDATE & TIME: MONDAY, APRIL 1, 2013 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
27. Member’s Attendance.
28. Acknowledgement of Dept of Environmental Quality Permit #SL000046130140, on DOC/CDBG
Project.
29. Consider, Discuss And Take Action On Mehlburger Brawley Recommendation To Pay
Ideal Construction, Inc.’s Pay Estimate No. 12 In The Amount Of $104,668.99, For The Wastewater Treatment Facility Capacity Improvements Project. (CWSRF Loan).
30. Consider, Discuss and Take Action On Mehlburger Brawley Recommendation To Pay
Cook Consulting, LLC’s Pay Estimate No. 11 In The Amount Of $41,718.72 For The
Sewer Collection System Improvements Project. (CWSRF Loan).
31. Consider, Discuss And Take Action On Mehlburger Brawley Invoice # EUF-08-03-19,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
32. Consider, Discuss and Take Action On Mehlburger Brawley Invoice #EUF-11-09-15, Sanitary
Sewer Collection System Improvements (CWSRF).
33. Consider, Discuss And Take Action On Union Pacific Railroad Permit For 14’ Encased
Sewer Pipeline Crossing of Railroad Property At Mile Post 539.42.
34. Consider, Discuss And Take Action On MARSH Application For Railroad Protective Liability
Insurance.
35. Motion To Approve Or Disapprove Paying Of Claims.
36. Motion To Adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on March 28, 2013 @ 4:30 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, APRIL 1, 2013 @ 6:00 P.M. (Or at conclusion of EPWA Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
37. Members Attendance
38. Motion To Go Into Executive Session.
39. Proposed Executive Session For The Purpose Of Discussing Litigation With City Attorney,
Related To State Growth LLC, Pursuant To 25 O.S. Ss 307.B.4.
40. Motion To Return To Regular Session.
41. Motion To Approve Or Disapprove Any Necessitated Action Related To State Growth, LLC.
42. Motion To Approve Or Disapprove Paying Of Claims.
43. Motion To Adjourn EEDA Meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on February 28, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, MARCH 4, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, Discuss And Take Action On The Following Minutes:
a) Eufaula City Council (February 4th)
b) Eufaula Public Works Authority (February 4th)
c) Eufaula Economic Development Authority (February 4th)
04. Consider, Discuss And Take Action On Treasurer’s Report Ending 01/31/2013.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on February 28, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, MARCH 4, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Reports: a) Fire Chief Nelson b) Chief Don Murray c) PWA Director Todd Warren d) Legal
Update By City Attorney Kay Wall.
06. Hearing of Citizens Related To Listed Agenda Items.
07. Consider, Discuss, And Take Action On Eufaula Little League Program For 2013.
08. Consider, Discuss And Take Action On Change Order #1, Airport Perimeter Fencing & Gates,
Phase II.
09. Consider, Discuss And Take Action on Pay Request #1 To Nine Wire Fence LLC On Airport
Perimeter Fencing & Gates, Phase II.
10. Consider, Discuss and Take Action on Cobb Engineering Invoice #09053.03-06, Airport
Perimeter Fencing & Gates, Phase II.
11. Presentation By Tammy Smith For The Eufaula Animal Shelter Building Fund.
12. Debbie Gibbens Discusses Animal Shelter And Campsites.
13. Consider, Discuss And Take Action On Location Of Animal Shelter.
a) Motion Authorizing The Mayor To Start The Bidding Process.
14. Consider, Discuss And Take Action On Contract With Friends Of Eufaula Animal Shelter.
15. Consider, Discuss And Take Action On Dismantling Of Nine Police Department Computers
Containing Confidential Information.
16. Consider, Discuss and Take Action On Swimming Pool.
17. Consider, Discuss And Take Action On Proposal By Al Sahli For Campsite Proposal.
18. Consider, Discuss and Take Action On Hance Pyrotechnics Proposal For 2013 Fireworks.
19. Consider, Discuss and Take Action On Thomas Marine Dockside Concession.
20. Mayor’s Update.
21. Council Members Report From Constituents In Their Respective Wards.
22. Announcements
23. Motion To Approve Or Disapprove Paying Of Claims.
24. Motion To Adjourn City Council Meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on February 28, 2013 @ 2:30 p.m.
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, MARCH 4, 2013 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
25. Member’s Attendance.
26. Consider, Discuss And Take Action On Independent Contractor Agreement With Dennis
Sizemore For the Water Plant.
27. Consider, Discuss And Take Action On HUB Engineering, Clay McAlpine, Presentation On
Project Information On AMR System.
28. Acknowledgement of Dept of Environmental Quality Issuance of Permit To Construct
#SL000046130097 On #9 State Highway EUF-12-01B Project.
29. Consider, Discuss and Take Action On Change Order #4, Wastewater Treatment Facility
Capacity Improvements, Adding $6,745.00 To Contract Amount.
30. Consider, Discuss And Take Action On Mehlburger Brawley Recommendation To Pay
Ideal Construction, Inc.’s Pay Estimate No. 11 In The Amount Of $234,873.36, For The
Wastewater Treatment Facility Capacity Improvements Project. (CWSRF Loan).
31. Consider, Discuss and Take Action On Change Order #5, Sanitary Sewer Collection System
Improvements, Adding $3,171.33 To Contract Amount.
32. Consider, Discuss and Take Action On Mehlburger Brawley Recommendation To Pay
Cook Consulting, LLC’s Revised Pay Estimate No. 10 In The Amount Of $106,184.71 For The
Sewer Collection System Improvements Project. (CWSRF Loan).
33. Consider, Discuss And Take Action On Mehlburger Brawley Invoice # EUF-08-03-18,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
34. Consider, Discuss And Take Action On Mehlburger Brawley Invoice # EUF-12-01A-08,SH9-
EC1337A, Water Relocation, To Be Submitted To ODOT For Payment.
35. Consider, Discuss And Take Action On Mehlburger Brawley Invoice #EUF-12-01B-08,SH9-
EC1337A, Sewer Relocation, To Be Submitted To ODOT For Payment.
36. Motion To Approve Or Disapprove Paying Of Claims.
37. Motion To Adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on February 28, 2013 @ 2:30 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, MARCH 4,2013 @ 6:00 P.M. (Or at conclusion of EPWA Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
38. Members Attendance
39. Consider, Discuss And Take Action On Contract With Retail Attraction, LLC For Consulting
Services Related To Retail, Residential, Office And Other Ancillary Development Uses.
40. Motion To Go Into Executive Session.
41. Proposed Executive Session For The Purpose Of Discussing Litigation With City Attorney,
Related To State Growth LLC, Pursuant To 25 O.S. Ss 307.B.4.
42. Motion To Return To Regular Session.
43. Motion To Approve Or Disapprove Any Necessitated Action Related To State Growth, LLC.
44. Consider, Discuss and Take Action On Turning On Electric To Industrial Building.
45. Motion To Approve Or Disapprove Paying Of Claims.
46. Motion To Adjourn EEDA Meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 31, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, FEBRUARY 4, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS.
IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, discuss and take action on the following minutes:
a) Eufaula City Council ( January 7th)
b) Eufaula Public Works Authority ( January 7th)
c) Eufaula Economic Development Authority (January 7th)
04. Consider, discuss and take action on treasurer’s report ending 12/31/2012.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 31, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, FEBRUARY 4, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Reports: a) Fire Chief Nelson b) Chief Don Murray c) PWA Director Todd Warren d) Legal
Update by City Attorney Kay Wall.
06. Hearing of Citizens Related to Listed Agenda Items.
07. LaDonna Sinning, Arledge and Associates, reviews audit ending 6-30-12.
a) Motion to accept audit as presented.
08. Consider, Discuss and Take Action on Ordinance # 13-2-1, amending utility ordinance #09-2-1
and #11-12-1, updating residential and commercial water and sewer rates.
09. Consider, Discuss and Take Action on Ordinance #13-2-2, amending Chapter 2, Water System
and Services, Section 17-205 (B) Fees and Deposits, amending Chapter 2 to provide for sewer
taps fees.
a) Motion to approve or disapprove attaching the emergency clause to Ordinance #13-2-2.
10. Consider, Discuss and Take Action on rental and/or maintenance of campsites along
Lakeshore Drive by Al Sahli.
11. Mayor’s Update.
12. Council Members Report from constituents in their respective wards.
13. Announcements
14. Motion to approve or disapprove paying of claims.
15. Motion to adjourn city council meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 31, 2013 @ 2:30 p.m.
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, FEBRUARY 4, 2013 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
16. Member’s attendance.
17. Consider, Discuss and Take Action with regard to Ordinance # 13-2-1 that provides for
annual adjustments to water and sewer rates, charges, and fees, based upon changes in
the consumer price index.
18. Consider, Discuss and Take Action on Resolution # 13-2-1, agreeing to file application with
the Oklahoma Water Resources Board (The OWRB) for financial assistance through OWRB
Drinking Water State Revolving Fund Loan Program, with the loan proceeds being utilized
for the purpose of financing water system improvements serving the City of Eufaula,
Oklahoma, and; approving professional services agreements; and containing other
provisions related thereto.
19. Consider, Discuss and Take Action on authorizing the mayor to make application to the OK
Department of Environmental Quality Permit on Sewer Collection System Improvements
(CDBG).
20. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Ideal Construction, Inc.’s Pay Estimate No. 10 in the amount of $509,823.81 for the Wastewater
Treatment Facility Capacity Improvements project. (CWSRF Loan).
21. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Cook Consulting, LLC’s Pay Estimate No. 10 in the amount of $32,558.40 for the Sewer
Collection System Improvements project. (CWSRF Loan) .
22. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-11-09-13,
Sanitary Sewer Collection System Improvements (CWSRF Loan).
23. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-11-09-14,
Sanitary Sewer Collection System Improvements (CWSRF Loan).
24. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-08-03-17,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
25. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-01A-07,SH9-EC
1337A, water relocation, to be submitted to ODOT for payment.
26. Consider, Discuss and Take Action on Mehlburger Brawley Invoice #EUF-12-01B-07,SH9-EC
1337A, sewer relocation, to be submitted to ODOT for payment.
27. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-03-03, Sewer
Collection System Improvements (CDBG)
28. Motion to approve or disapprove paying of claims.
29. Motion to adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 31, 2013 @ 2:30 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR
SESSION
DATE & TIME: MONDAY, FEBRUARY4,2013 @ 6:00 P.M. (Or at conclusion of EPWA
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
30. Members Attendance
31. Consider, Discuss and Take Action on contract with Retail Attraction, LLC for consulting
services related to retail, residential, office and other ancillary development uses.
32. Motion to go into Executive Session.
33. Proposed Executive Session for the purpose of discussing litigation with city attorney,
related to State Growth LLC, pursuant to 25 O.S. ss 307.B.4.
34. Motion to return to Regular Session.
35. Motion to approve or disapprove any necessitated action related to State Growth, LLC.
36. Motion to approve or disapprove paying of claims.
37. Motion to adjourn EEDA meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 3, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, JANUARY 7, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS.
IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, discuss and take action on the following minutes:
a) Eufaula City Council ( Dec. 3rd; Dec. 13th; Dec. 19th)
b) Eufaula Public Works Authority ( December 3rd)
c) Eufaula Economic Development Authority (December 3rd)
04. Consider, discuss and take action on treasurer’s report ending 11/30/2012.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 3, 2013 @ 2:30 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, JANUARY 7, 2013 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Reports: a) Fire Chief Nelson b) Chief Don Murray c) PWA Director Todd Warren d) Legal
Update by City Attorney Kay Wall.
06. Hearing of Citizens Related to Listed Agenda Items.
07. Tom Bachi, Total Marine, discusses proposed use of city alley adjacent to business.
08. Consider, Discuss and Take Action proposed grant for Eufaula Community Theater.
a) Motion to approve or disapprove authorizing the mayor to sign necessary documents.
09. Discuss and make recommendation on job description for Custodian and Building/Parks
Maintenance Worker.
10. Consider, Discuss and Take Action on location for animal shelter.
11. Consider, Discuss and Take Action on Ordinance #13-1-1, establishing salaries for elected officials.
12. Consider, Discuss and Take Action on Resolution #13-1-1, supporting Millennium Eufaula
Phase II LLC development.
13. Motion to ratify or reject the Eufaula Planning & Zoning Board appointment of Brandon
Linstead to the board.
14. Mayor’s Update.
15. Council Members Report from constituents in their respective wards.
16. Announcements
17. Motion to approve or disapprove paying of claims.
18. Motion to adjourn city council meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 3, 2013 @ 2:30 p.m.
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, JANUARY 7, 2013 @ 5:30 P.M. (Or at conclusion of City Council Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
19. Member’s attendance.
20. Ben Oglesby, Municipal Finance Services, discusses utility rate adjustments.
21. Consider, Discuss and Take Action on Holloway, Updike and Bellen, Inc. Engineering
Proposal for Advanced Meter Information (AMI)
22. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Ideal Construction, Inc.’s Pay Estimate No. 9 in the amount of $63,514.04 for the Wastewater
Treatment Facility Capacity Improvements project. (CWSRF Loan).
23. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Cook Consulting, LLC’s Pay Estimate No. 9 in the amount of $116,930.73 for the Sewer
Collection System Improvements project. (CWSRF Loan) .
24. Consider, Discuss and Take Action on change order #3, to Ideal Construction, for an additional
$1838.00, on the Wastewater Treatment Facility Capacity Improvements Project.
25. Consider, Discuss and Take Action on change order #4, to Cook Construction, for an additional
$12,684.00 for storm water piping at the intersection of Front Street & J.C. Watts Avenue.
26. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-08-03-16,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
27. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-11-09-13,
Sanitary Sewer Collection System Improvements (CWSRF Loan).
28. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-01A-06,SH9-EC
1337A, water relocation, to be submitted to ODOT for payment.
29. Consider, Discuss and Take Action on Mehlburger Brawley Invoice #EUF-12-01B-06,SH9-EC
1337A, sewer relocation, to be submitted to ODOT for payment.
30. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-03-02, Sewer
Collection System Improvements (CDBG)
31. Motion to approve or disapprove paying of claims.
32. Motion to adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on January 3, 2013 @ 2:30 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, JANUARY 7, 2013 @ 6:00 P.M. (Or at conclusion of EPWA Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
33. Members Attendance
34. Motion to go into Executive Session.
35. Proposed Executive Session for the purpose of discussing pending claim and possible
litigation with city attorney, related to State Growth LLC, pursuant to 25 O.S. ss 307.B.4.
36. Consider, Discuss and Take Action on contract with Retail Attraction, LLC for consulting
services related to retail, residential, office and other ancillary development uses.
37. Motion to return to Regular Session.
38. Motion to approve or disapprove any necessitated action related to State Growth, LLC.
39. Motion to approve or disapprove paying of claims.
40. Motion to adjourn EEDA meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted at City Hall, 64 Memorial Drive, Eufaula, OK
on December 13, 2012 @ 4:00 p.m. and on city’s website:
cityofeufaulaok.com
AGENDA
SPECIAL MEETING OF THE EUFAULA CITY COUNCIL
MCINTOSH COUNTY, OKLAHOMA
EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
December 19, 2012 – 5:00 P.M.
1. Roll Call / Attendance
2. Invocation
3. Consider, Discuss and Take Action on transfer of sub-lease on the amphitheater from Phatt
Matt Enterprises, LLC to Eufaula Water Toys & Games LLC., authorizing mayor to request approval from Corp of Engineers.
4. Motion to adjourn city council meeting.
Respectfully,
SELINA JAYNE-DORNAN, Mayor
Posted at City Hall, 64 Memorial Drive, Eufaula, OK on December 10, 2012 @ 12:00 Noon and on city’s website: cityofeufaulaok.com AGENDA SPECIAL MEETING OF THE EUFAULA CITY COUNCIL MCINTOSH COUNTY, OKLAHOMA Eufaula Community Center – Corner of First and High, Eufaula, Ok 74432 December 13, 2012 – 1:00 p.m. 1. Roll Call / Attendance 2. Invocation 3. Presentation by Retail Attractions LLC. 4. Consider, Discuss and Take Action on transfer of sub-lease on the amphitheater from Phatt Matt Enterprises, LLC to Eufaula Water Toys & Games LLC., authorizing mayor to request approval from Corp of Engineers.
5. Motion to adjourn city council meeting.
Respectfully,
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 29, 2012 @ 12:00 noon
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, DECEMBER 3, 2012 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, discuss and take action on the following minutes:
a) Eufaula City Council ( October 29TH, November 5th )
b) Eufaula Public Works Authority ( November 5th )
c) Eufaula Economic Development Authority (November 5th )
04. Consider, discuss and take action on treasurer’s report ending 10/31/2012.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 29, 2012 @ 12:00 noon
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, DECEMBER 3, 2012 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Reports: a) Fire Chief Nelson b) Chief Don Murray c) PWA Director Todd Warren d) Legal
Update by City Attorney Kay Wall.
06. Hearing of Citizens Related to Listed Agenda Items.
07. Consider, Discuss and Take Action on Ordinance # 12-12-1, amending Part 12, Planning,
Zoning and Development, Chapter 6, Flood Hazard Prevention, Section 612, General
Standards; Flood Hazard.
a) Motion to approve or disapprove attaching the emergency clause to Ordinance #12-12-1.
08. Ordinance # 12-12-2, amending Part 15, Traffic & Vehicles, Chapter 6, Moving Regulations,
Section 659, Golf Carts and Similar Vehicles Regulated.
a) Motion to approve or disapprove attaching the emergency clause to Ordinance #12-12-2.
09. Consider, Discuss and Take Action on Eufaula Memorial Library Board recommendation to
re-appoint Ronald Clark and Beatta Baker to serve a three-year term on the Eufaula Memorial
Library Advisory Board.
10. Consider, Discuss and Take Action on Eufaula Memorial Library Board recommendation to
appoint Lisa Ingram to serve a three-year term on the Eufaula Memorial Library Advisory
Board.
11. Consider, Discuss and Take Action on the annual Computer Information Concepts, Inc.
(CIC) support, enhancements and training contract.
12. Consider, Discuss and Take Action on Ordinance #12-12-3, establishing salaries for elected
officials.
13. Consider, Discuss and Take Action on Resolution #12-12-1, calling for a municipal election.
14. Consider, Discuss and Take Action on annual bonuses for employees.
15. Mayor’s Update.
16. Council Members Report from constituents in their respective wards.
17. Announcements
18. Motion to approve or disapprove paying of claims.
19. Motion to adjourn city council meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 29, 2012 @ 12:00 Noon
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, DECEMBER 3, 2012 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
20. Member’s attendance.
21. Consider, Discuss and Take Action on conceptual plans of Executive Session LLC for
water line to serve North Gate Commercial Development.
a) Motion to approve or disapprove authorizing mayor to sign necessary documents for the Permit to Construct application to the Department of Environmental Quality.
22. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Ideal Construction, Inc.’s Pay Estimate No. 8 in the amount of $204,125.91 for the Wastewater
Treatment Facility Capacity Improvements project. (CWSRF Loan)
23. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Cook Consulting, LLC’s Pay Estimate No. 8 in the amount of $88,917.07 for the Sewer
Collection System Improvements project. (CWSRF Loan)
24. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-08-03-15,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
25. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-11-09-12,
Sanitary Sewer Collection System Improvements (CWSRF Loan).
26. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-01A-05,SH9-EC
1337A, water relocation, to be submitted to ODOT for payment.
27. Consider, Discuss and Take Action on Mehlburger Brawley Invoice #EUF-12-01B-05,SH9-EC
1337A, sewer relocation, to be submitted to ODOT for payment.
28. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-03-01, Sewer
Collection System Improvements (CDBG)
29. Motion to approve or disapprove paying of claims.
30. Motion to adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 29, 2012 @ 12:00 Noon
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR
SESSION
DATE & TIME: MONDAY, DECEMBER 3, 2012 @ 6:00 P.M. (Or at conclusion of EPWA
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48 MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
31. Members Attendance
32. Motion to go into Executive Session.
33. Proposed Executive Session for the purpose of discussing pending claim and possible
litigation with city attorney, related to State Growth LLC, pursuant to 25 O.S. ss 307.B.4.
34. Motion to return to Regular Session.
35. Motion to approve or disapprove any necessitated action related to State Growth, LLC.
36. Motion to approve or disapprove paying of claims.
37. Motion to adjourn EEDA meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 1, 2012 @ 4:00 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: SELINA JAYNE-DORNAN, MAYOR
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, NOVEMBER 5, 2012 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS.
IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
CONSENT AGENDA
01. Invocation
02. Roll Call/ Attendance
03. Consider, discuss and take action on the following minutes:
a) Eufaula City Council ( October 1s )
b) Eufaula Public Works Authority ( October 1st)
c) Eufaula Economic Development Authority (October 1st )
04. Consider, discuss and take action on treasurer’s report ending 09/30/2012.
SELINA JAYNE-DORNAN, Mayor
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 1, 2012 @ 4:00 p.m.
TO: EUFAULA CITY COUNCIL MEMBERS
FROM: MAYOR SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA CITY COUNCIL MEETING – REGULAR SESSION
DATE & TIME: MONDAY, NOVEMBER 5, 2012 @ 5:00 P.M.
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE CITY OF EUFAULA ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
05. Motion to commence public hearing on proposed Parks and Trails Program.
06. Motion to close public hearing.
07. Consider, Discuss and Take Action on Resolution # 12-11-1, authorizing application for
proposed recreational grant(s).
08. Consider, Discuss and Take Action on authorizing the mayor to sign all CDBG grant
documents related to the recreational grant(s).
09. Reports: a) Fire Chief Nelson b) Chief Don Murray c) PWA Director Todd Warren d) Legal
Update by City Attorney Kay Wall.
10. Hearing of Citizens Related to Listed Agenda Items.
11. Consider, Discuss and Take Action on city’s health insurance broker for calendar year
2013, inclusive of health, dental, vision and life insurance benefits.
12. Consider, Discuss and Take Action on city’s health insurance company for calendar year
2013, inclusive of health, dental, vision and life insurance benefits.
13. Consider, Discuss and Take Action on Ordinance # 12-11-1, amending City of Eufaula Codes,
Chapter 1, Building Code and Permits, Section 5-101.
14. Consider, Discuss and Take Action on amendment to Fraternal Order of Police FY 2013
Contract, Article 33, Compensation, Section 2, Longevity Pay.
15. Consider, Discuss and Take Action on Cobb Engineering recommendation on awarding of bids for Airport Installation Perimeter Fencing and Gates – Phase II, AIP 3-40-0029-006-2012.
a) Perimeter Fencing – Nine Wire Fence LLC - $95,368.75
b) Clearing & Grubbing – AAA Fence LLC - $6,500.00
16. Consider, Discuss and Take Action on amendment to Construction Budget on Airport,
Installation Perimeter Fencing and Gates – Phase II, AIP 3-40-0029-006-2012, reducing the City’s match to $15,527.00.
17. Consider, Discuss and Take Action on Cobb Engineering contract amendment #4, Rehabilitation and Mark runway 17-35, Taxiway and Apron, AIP 3-40-0029-007-2013.
18. Update to Sterling Codifiers re-codification project.
19. Consider, Discuss and Take Action on Ordinance #12-11-2, updating Part 4 Animals, Chapter 1- Animal Regulations of City Codes.
20. Consider, Discuss and Take Action on meeting and holiday schedule for 2013.
21. Consider, Discuss and Take Action on Mehlburger Brawley Work Order EUF-12-03, Sewer
Collection system Improvements (CDBG Grant).
22. Consider, Discuss and Take Action on Ordinance #12-11-3, adding Chapter 11 Taxi Cabs,
to Part 15 Traffic and Vehicles.
a) Motion to approve or disapprove attaching emergency clause to ordinance.
23. Mayor’s Update.
24. Council Members Report from constituents in their respective wards.
25. Announcements
26. Motion to approve or disapprove paying of claims.
27. Motion to adjourn city council meeting.
SELINA JAYNE-DORNAN, MAYOR
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 1, 2012 @ 4:00 p.m.
TO: EUFAULA PUBLIC WORKS AUTHORITY MEETING
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA PUBLIC WORKS AUTHORITY – REGULAR SESSION
DATE & TIME: MONDAY, NOVEMBER 5, 2012 @ 5:30 P.M. (Or at conclusion of City Council
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE EUFAULA PUBLIC WORKS AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
28. Member’s attendance.
29. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Ideal Construction, Inc.’s Pay Estimate No. 7 in the amount of $107,449.00 for the Wastewater
Treatment Facility Capacity Improvements project. (CWSRF Loan)
30. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to pay
Cook Consulting, LLC’s Pay Estimate No. 7 in the amount of $124,717.94 for the Sewer
Collection System Improvements project. (CWSRF Loan)
31. Consider, Discuss and Take Action on Mehlburger Brawley recommendation to approve Change
Order #3 to Cook Construction on Sewer Collection System Improvements project. (CWSRF
Loan)
32. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-08-03-14,
Wastewater Treatment Facility Capacity Improvements Project (CWSRF Loan).
33. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-11-09-11,
Sanitary Sewer Collection System Improvements (CWSRF Loan).
34. Consider, Discuss and Take Action on Mehlburger Brawley Invoice # EUF-12-01A-04,SH9-EC
1337A, water relocation, to be submitted to ODOT for payment.
35. Consider, Discuss and Take Action on Mehlburger Brawley Invoice# EUF-12-01B-04,SH9-EC
1337A, sewer relocation, to be submitted to ODOT for payment.
36. Motion to approve or disapprove paying of claims.
37. Motion to adjourn.
SELINA JAYNE-DORNAN, CHAIRMAN
Posted @ City Hall, 64 Memorial Drive, Eufaula
OK 74432, on November 1, 2012 @ 4:00 p.m.
TO: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY
FROM: CHAIRMAN SELINA JAYNE-DORNAN
TYPE OF MEETING: EUFAULA ECONOMIC DEVELOPMENT AUTHORITY – REGULAR
SESSION
DATE & TIME: MONDAY, NOVEMBER 5, 2012 @ 6:00 P.M. (Or at conclusion of EPWA
Meeting)
LOCATION: EUFAULA READINESS CENTER (ARMORY) CONFERENCE ROOM – 48
MEMORIAL DRIVE, EUFAULA, OK 74432
THE ECONOMIC DEVELOPMENT AUTHORITY ENCOURAGES PARTICIPATION FROM ALL ITS CITIZENS. IF PARTICIPATION AT A PUBLIC MEETING ISN’T POSSIBLE DUE TO A DISABILITY, NOTIFICATION TO THE CITY CLERK AT LEAST 24 HOURS PRIOR TO SCHEDULED MEETING IS ENCOURAGED TO MAKE THE NECESSARY ACCOMMODATION.
AGENDA
38. Members Attendance
39. Motion to go into Executive Session.
40. Proposed Executive Session for the purpose of discussing pending claim and possible
litigation with city attorney, related to State Growth LLC, pursuant to 25 O.S. ss 307.B.4.
41. Motion to return to Regular Session.
43. Motion to approve or disapprove any necessitated action related to State Growth, LLC.
44. Motion to approve or disapprove paying of claims.
45. Motion to adjourn EEDA meeting.
SELINA JAYNE-DORNAN, CHAIRMAN
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